Administrative Assistant

POSITION: ADMINISTRATIVE ASSISTANT

JOB NUMBER:          20220822
STATUS:                     Part Time
STARTING PAY:        Based on experience
HOURS:                      Monday thru Friday 8:00am to 5:00pm
LOCATION:                Vero Beach, Florida

OPPORTUNITY
Reports directly to the Vice President of Coastal Technology Corporation a wholly-owned subsidiary of G.E.C., Inc. (Coastal Tech). Coastal Tech is seeking an Executive Administrative Assistant to support the Vice President. Duties include a wide range of administrative duties to be handled with confidentiality and discretion where required. Prepares correspondence, spreadsheets, and all other communications utilizing a broad range of computer applications.
MINIMUM QUALIFICATIONS

EDUCATION/ EXPERIENCE REQUIREMENTS

  • High School Diploma or G.E.D.; 2years of college preferred
  • 2+ years of administrative experience or similar comparable experience
  • Advanced Microsoft Office skills
  • Strong written and verbal communication skills
  • Strong organizational, attention to detail, and problem-solving skills with significant multi-tasking abilities
  • Support and demonstrates strong team-building attributes
  • Exceptional interpersonal skills
  • Must be able to push/pull/lift up to 50 lbs.
  • Must be able to move up to 50lbs. up and down stairs.

TYPICAL DUTIES

  • Provide daily administrative support to the Vice President.
  • Process daily correspondence and ensure accuracy of work.
  • Keep Vice President advised of complaints, telephone calls, and letter received. Coordinate follow-through on pending issues.
  • Perform specialized or confidential administrative duties, including researching data and preparing reports as needed.
  • Attend meetings and keep minutes as necessary.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Answer the telephone, disseminate information and resolve questions, and/or route calls to appropriate individuals. Take messages and coordinate follow-through.
  • Evaluate incoming correspondence, research and respond to questions and route accordingly.
  • Using computer programs, duplicate and disseminate materials for board meetings, including agenda, minutes, and committee reports
  • Compose, process, and sign standard letters for officers.
  •  Be the keeper of company credit card management/administration.
  • Perform necessary tasks for office organization.
  • Perform digital conversion of company documents.
  • Perform various administrative duties that support business processes and employee activities/needs.

Apply for this position!

G.E.C., Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veterans status, or disability status.