POSITION: EXECUTIVE ADMINISTRATIVE ASSISTANT
STATUS: Full Tim
STARTING PAY: Based on Experience
HOURS: Monday thru Thursday 7:30am to 5:00pm; Friday 7:30am to 11:30am
LOCATION: Baton Rouge, LA
Reports directly to the President; G.E.C Inc. is seeking an Executive Administrative Assistant to support the President. Duties includes a wide range of administrative duties to be handled with confidentiality and discretion where required. Prepares correspondence, spreadsheets, and all other communications utilizing a broad range of computer applications.
EDUCATION/ EXPERIENCE REQUIREMENTS
- High School Diploma or G.E.D.; 2years of college preferred
- 2+ years of administrative experience or similar comparable experience
- Advanced Microsoft Office skills
- Strong written and verbal communication skills
- Strong organizational, attention to detail, and problem-solving skills with significant multi-tasking abilities
- Support and demonstrates strong team-building attributes
- Exceptional interpersonal skills
- Provide daily professional and personal administrative support to the President.
- Manage yearly firm licenses for each company/state.
- Manage federal government entities for each company.
- File annual reports for each state for each company.
- Create yearly and monthly work calendars to be distributed to employees.
- Assist in scheduling and arranging appointments, meetings, business trips, etc. for the President, board members or other members of the senior management team.
- Using computer programs duplicate and distribute materials for board meetings, including agenda, minutes and committee reports.
- Event planning i.e. yearly client/employee crawfish boil, holiday events, etc.
- Complete purchase orders, upload, and route to each employee as needed.
- Assist senior management in completing monthly expense reports.
- Assist accounting department as a backup.
- Health Insurance
- Dental Insurance
- Vision Insurance
- Health Savings Accounts
- Life and AD&D Insurance
- Disability Insurance
- Voluntary Benefits
- Vacation Time Off
- Sick Time